Purchasing Agent - Cap-Haitien Campus

Updated 2026.06.08
 

Position Summary

The Purchasing Agent (PA) position is a key member of the Extollo Operations Team, performing a variety of planning and running errands. The PA, under the supervision of the General Manager, is in charge of all errands for the Construction, the Metal Fabrication, the Administration and the Autocare. The PA will have ownership sense, good coordination skills and is able to efficiently use Extollo’s digital business tools, such as Microsoft Word and Excel, Asana, Slack, Zoom, Google drive apps, and others.

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Primary Responsibilities

The critical deciding factor for a PA to join Extollo will be the fit with the vision, mission, and values of the organization. We are seeking a professional with a proven skill set in planning, organizing and coordinating errands to meet all departments' needs with limited trips.

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To this end, the PA will primarily:

 

• Collect and review purchase requisitions, prepare purchase orders (POs), and process orders for materials or services.

• Research and evaluate potential vendors based on reliability and price; maintain a list of eligible suppliers.

• Monitor stock levels and track shipments to prevent shortages or over-purchasing; coordinate with Administration, Construction, Metal Fabrication and Autocare for restocking.

• Ensure all purchases comply with company policies; maintain accurate records of transactions and supplier performance.

• Code receipts as per Purchasing orders.

• Run errands efficiently to prevent unnecessary trips.

• Monitor MFI Items clearance process and Pickup MFI items as needed.

• In collaboration with the Administration, do banking as needed

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Reporting Relationships

Reporting to the General Manager, the PA also works in collaboration with the Administration, the Trade School, The Metal Fabrication and the Autocare for effective and efficient purchasing management.

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Company Conformance Statements:
In the performance of their respective tasks and duties, all employees are expected to conform to the following:

• Commitment to Extollo’s company culture.

• Openness to new ideas, willingness to take risks, maturity to accept being wrong, and the  mental toughness to fully own one’s sphere of responsibility.

• Perform quality work within deadlines with or without direct supervision. Taking initiative and seeing it through is key.

• Interact professionally with other employees, contractors, donors, vendors, and other partners.

• Work effectively as a team contributor on all assignments.

• Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.​

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Professional Qualifications we're looking for:

• Ability and aptitude to problem solve and find solutions.

• Strong verbal and written skills for interacting with internal departments and external vendors.

• Accuracy in managing purchase orders, contracts, and inventory records.

• A minimum bachelor +II in Management, Accounting and related discipline.

• Proficiency in MS Office (Microsoft Word, PowerPoint, and Excel) and the aptitude and willingness to gain proficiency in Asana and Slack.

• Good oral and written skills in English.

• Ability to connect with the team and build relationships with vendors.

• Holder of an AC type driver’s license.

• Proven car driving skills. Driving a motorcycle is a plus.

Application Process
Please send a resume and cover letter in Word or PDF format to jointheteam@extollosa.com with “Purchasing Agent” in the subject line.
 

Position open until filled.